Prepare for Virtual Hearings: Court Confidence
Since the pandemic, technology has transformed how the Court handles cases, making it essential to get yourself fully prepared for this new virtual landscape. Whether you are tech-savvy or a complete novice, let’s plan how to take on a virtual hearing with confidence.
1. Confirm the Platform and Format of the Hearing
Although at the beginning of the pandemic some hearings were exclusively held online, some of those hearings are now shifting back to in-person proceedings. Check with the Court to confirm whether Zoom, WebEx or Microsoft Teams will be used for the hearing or if the case will be heard in person. Test the link to the hearing, typically found on the Rule Nisi, prior to the hearing date, and take the time to familiarize yourself with the hearing platform.
2. Ensure Technical Equipment and Connectivity Are Ready
The most common issues with virtual hearings are technical difficulties such as poor internet connectivity, microphone issues, and camera malfunctions. Make sure that you have a reliable internet connection and do not use your phone or iPad. Viewing evidence on a phone is extremely difficult, and you cannot do so and testify while using a phone. A wired connection, if possible, is best; however, if you only have access to a wireless connection, make sure that you close all non-essential applications and other distracting programs during the trial. Prior to the hearing, log on and test the microphone, camera, and make sure that you know how to mute and un-mute yourself.
3. Choose an Appropriate Location
A quiet, private, and well-lit space is essential for a successful virtual hearing. Distractions, background noise, and poor lighting can be distracting and can affect how your case is perceived. It is not appropriate to appear from your vehicle, bedroom or bathroom, and you should be in a private, well lit and quiet space. You may want to test using a virtual background prior to the hearing in order to remove any additional concerns about clutter or distracting views.
4. Prepare Mentally and Emotionally
Virtual hearings can feel less personal than traditional hearings, and this often causes anxiety and confusion. Preparing yourself emotionally is just as important as preparing technically for the online proceedings. Know that the judge might communicate with all individuals involved, and that you can ask for clarification if you cannot understand or hear what is being asked. Regardless of what is being said, you must appear calm and composed. Even more than an in-person hearing, the judge is able to view your expressions and reactions and draw conclusions from what is being conveyed non-verbally. Do not use the group chat function to communicate with the Judge, or speak out when others are speaking.
5. Review the Case and Key Documents
Ensure that you have electronic and/or physical copies of all documents that you may need for the hearing. Organize your documents in advance, so you know exactly where to find what you need if the judge or opposing counsel asks you to refer to specific exhibits during the hearing.
6. Dress Professionally
Just because a hearing is virtual that does not excuse you from dressing for the occasion. Wear business/professional attire and remember there are situations where you may be seen standing or moving so your entire outfit may be seen. Avoid wearing bright colors or anything that may be distracting including text or graphics. Solid colors often work best on camera as plaids, checks, or stripes tend to “strobe” on camera and can be distracting as well.
7. Learn Virtual Courtroom Etiquette
Just like in a physical courtroom, virtual hearings require participants to follow certain decorum. This includes respecting the court’s rules, not interrupting others, and avoiding unnecessary distractions. Keep your microphone muted unless you are speaking. Speak directly into the microphone, speak clearly, at an even pace, and at an appropriate volume. Since virtual hearings lack in-person interactions, clear verbal communication is crucial. Refer to the judge as “Your Honor” and wait for permission before speaking. No matter what is said, avoid interrupting the judge, opposing counsel, or any witnesses.
8. Plan for Technical Issues
Despite the best preparations, technical issues can sometimes arise. Prepare in advance for what to do if your internet connection fails or your device malfunctions during the hearing. Make sure you know how to contact the Court immediately if you need help.
Conclusion
Preparing for a virtual hearing requires a combination of technical preparation, emotional guidance, and courtroom etiquette. With the right guidance, you will be ready to face the virtual courtroom with confidence and professionalism. If you want to learn more or discuss how to prepare for your trial, call, text or e-mail Court Confidence at 770-880-4781 or elizabeth@court-confidence.com
